MHA-FPX5062 Assessment 1: HIM Systems and Stakeholders

Complete a Vila Health interactive simulation in which you will identify the health information and management systems in use within a hospital and examine the roles of key hospital personnel and system stakeholders. Then, develop a stakeholder matrix that includes a 2-3 paragraph overview of your findings.

Introduction

Note: The assessments in this course build upon the work you have completed in the previous assessments. Therefore, you must complete the assessments in the order in which they are presented.

From billing and coding specialists to IT professionals, the field of health informatics encompasses a wide range of professionals. As the field grows, clinical and administrative health care professionals will also need to assume roles related to health information. The future of health informatics requires that professionals in the field have a strong understanding of technology needs, regulations, and implementation requirements. Health information managers must be knowledgeable about the roles and responsibilities of various health information professionals in their settings.

This assessment provides an opportunity for you to become familiar with the health information management systems in use within a hospital and analyze the roles of key personnel and stakeholders.

Overview and Preparation

Note: This assessment will support your work in Assessments 3 and 4. Therefore, complete the assessments in this course in the order in which they are presented.

The following resources are required to complete the assessment:

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  • This multimedia simulation will enable you to identify the health information management systems (HIM) in use within a hospital and analyze the roles of key hospital personnel and system stakeholders.
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  • Use this template to document your findings from the multimedia simulation.

In this assessment, you will assume the role of a mid-level administrator within the Vila Health system. Vila Health is a medium-sized system of health operating facilities in the Minnesota and Wisconsin area. They have recently acquired two smaller systems: Delaware County Regional Health System and Red River Rural Health System.

As a member of the transition team, you have been asked to review the current health information management (HIM) systems at Independence Medical Center—the largest hospital among the new acquisitions—and analyze the roles of key personnel and stakeholders.

Complete the Vila Health: Systems and Stakeholders interactive simulation. Familiarize yourself with the organization and the people within it who have a stake in the creation, use, and protection of health data.

Requirements

Identify the health information management systems in use within the hospital and analyze the roles of key personnel and stakeholders. Investigate the personnel and stakeholders in each department that use health information technology. In your position, you will need to know whom to talk with to find out who does what, who has control of which resources, and who can give you the information you will need.

Use the Stakeholder Matrix template to document your findings.

Note: Remember that you can submit all—or a portion of—your draft analysis to Smarthinking for feedback, before you submit the final version for this assessment. If you plan on using this free service, be mindful of the turnaround time of 24–48 hours for receiving feedback.

Supporting Evidence

Use credible scholarly or professional evidence to support your findings and conclusions.

Format all citations using APA style. Remember that an APA citation includes both the in-text citation (the author’s last name and the year of publication) and the full reference for the source.

Conducting Your HIM System Review and Analysis

Note: The requirements outlined below correspond to the grading criteria in the scoring guide. Be sure that your stakeholder matrix addresses each point, at a minimum. You may also want to read the HIM Systems and Stakeholders Scoring Guide to better understand how each criterion will be assessed.

• Analyze the effects of advances in technology on the health care environment.
  • How has health informatics affected the delivery of health care over time?
  • What evidence do you have to support your assertions and conclusions?

Explain how external and internal changes in the health care environment, related to health informatics, create challenges for health care managers.

Read Also:

• What environmental changes do you see?

• • What effects have environmental changes had on health information technology?
  • How has reliance on health information technology changed the internal environment?
• Differentiate among the roles and responsibilities of HIM professionals.
  • Consider the positions and departments of key personnel and their roles within the HIM system.
  • What management and supervisory relationships exist within the organization?
• Identify the HIM system stakeholders
  • Who has a stake in the creation, use, and protection of health data? Note: Not everyone on the organizational chart is a stakeholder.
• Match the different HIM system functions with the correct departments and professionals.
  • Consider the information needed to support system integration.
• Write clearly and concisely, using correct grammar, mechanics, and APA formatting.
  • Express your main points and conclusions coherently.
  • Proofread your writing to minimize errors that could distract readers and make it more difficult for them to focus on the substance of your analysis.

Competencies Measured

By successfully completing this assessment, you will demonstrate your proficiency in the following course competencies and assessment criteria:

• Competency 1: Articulate the impact of internal and external environmental changes in health care organizations related to use of technology.
  • Analyze the effects of advances in technology on the health care environment.
  • Explain how external and internal changes in the health care environment, related to health informatics, create challenges for health care managers.
• Competency 2: Differentiate among the roles and responsibilities of health care information management systems professionals within the organizational structures in which they work.
  • Differentiate among the roles and responsibilities of HIM professionals.
  • Identify HIM system stakeholders.
  • Match the different HIM system functions with the correct departments and professionals.
• Competency 6: Communicate effectively with diverse audiences, in an appropriate form and style, consistent with applicable organizational, professional, and scholarly standards.
  • Write clearly and concisely, using correct grammar, mechanics, and APA formatting.

The resources provided here are suggested and provide helpful information about topics relevant to the assessment. You may use other resources of your choice to prepare for this assessment; however, you will need to ensure that they are appropriate, credible, and valid. The  can help direct your research.

The following articles provide useful insight into HIM system implementations that will inform your review of HIM systems and your analysis of the roles of key personnel and stakeholders in the organization:

• Adler‐Milstein, J., Everson, J., & Lee, S. D. (2015). . Health Services Research, 50(6), 1751–1771.
  • Examines the relationship between EHR adoption and hospital performance outcomes.
• Deokar, A. V., & Sarnikar, S. (2016). . Information Systems and eBusiness Management, 14(4), 733–766.
  • Describes the relationship between process change issues and the implementation of large IT projects.
• Kowalski, C. (2015).  Journal of AHIMA, 86(5), 54–56.
  • Addresses the concept of an “information ecosystem” within the context of an informatics-driven health care environment.
• Pouloudi, N., Currie, W., & Whitley, E. A. (2016). . Journal of the Association for Information Systems, 17(2), 107–161.
  • Examines how stakeholder roles and perceptions change over time and their effects on policy and implementation of a health IT program.